We’re on the lookout for a detail-oriented and proactive System Administrator to manage and maintain our Totara Learning Management System (LMS) and provide essential administrative support to our Training & Development (T&D) function. In this role, you’ll make sure every colleague enjoys a smooth, engaging learning experience — from day one onwards.

This is a fixed term contract of 18 months.

Closing Date: Tuesday 26^th August

What’s in it for you?

• Yearly salary of £25,000
• Hybrid working (blend of home and office time)
• Health & wellbeing support, including access to our employee assistance programme
• Opportunities for professional development and system training
• A collaborative, people-focused workplace where your ideas are valued

What you’ll be doing

• Maintain accurate learner data, including headcount, job roles, and organisational structures within the LMS
• Enrol new starters in required learning programmes and assign mandatory training on time
• Configure and manage audiences for automated learning assignment
• Maintain and update organisation frameworks to reflect business changes, ensuring automation rules remain effective.
• Create and schedule seminar events in the LMS
• Administer and update system roles to ensure correct access and enrolment for managers and employees
• Generate and share learning completion reports for teams and the wider business
• Build and publish learning sets using materials provided from Learning Facilitators
• Manage user profiles and access permissions

• Coordinate invites for learning activities delivered outside the LMS
• Track feedback for core learning programmes and follow up with participants as needed
• Ensure new starters are aligned to required communication platforms
• Liaise with payroll to support the onboarding of agency colleagues

Who we’re looking for

You’ll thrive in this role if you:

• Have hands-on experience working with an LMS platform (Totara experience highly desirable)
• Have an analytical mindset – inquisitive, logical, and process-driven
• Are confident with Excel at an intermediate level (formulas, data management, reporting)
• Bring strong organisational skills and excellent attention to detail
• Have basic HTML knowledge (advantageous but not essential)
• Can work independently and build strong working relationships across teams
• Communicate clearly and confidently with stakeholders at all levels

Why join us?

We’re committed to creating a learning environment that helps people grow and succeed. In this role, you’ll be at the heart of that mission — ensuring our LMS runs seamlessly, our data stays accurate, and our colleagues have the tools they need to develop.

If you’re ready to combine your technical skills with a passion for learning, we’d love to hear from you.